Acceptable Use Policy

 

October 5, 2000

Statement of User Responsibility
  1. To be an authorized user of eVA, you must have job responsibilities consistent with the purpose of eVA, have obtained approval for your eVA user account from your COVA Entity’s eVA Security Officer, and be in good standing as a permanent, temporary, or contract employee of a COVA Entity.
  2. As an authorized COVA Entity eVA user, you are responsible for the security and use of your eVA user account. You accept full responsibility for your account and for all activity performed on eVA under your eVA user account.
  3. It is prohibited for any eVA user other than the assigned eVA user account owner to use said eVA user account. Each authorized user is responsible for preventing unauthorized use of their eVA user account as well as refraining from using someone else's eVA user account.

Definition of Appropriate Use

Valid uses of eVA include but are not limited to using eVA for the intended and stated purposes of:

To appropriately use eVA, each eVA user must:

 

Definition of Inappropriate Use

Inappropriate uses of eVA include, but are not limited to:

It is a violation of Commonwealth of Virginia policy to use eVA for promoting outside business interests. eVA shall not be used for private consulting or personal gain. eVA may not be used to support or engage in any other conduct prohibited by Commonwealth of Virginia or local COVA Entity statutes or policies, including the eVA Security Policy.

It is a violation of this policy to examine, or attempt to examine, another eVA user's or COVA Entity’s files or data. Noted exceptions are personnel who must examine these files or data while performing their assigned duties during the auditing process, DPS reviews, COVA Entity controller reviews, or other approved activities to monitor and manage COVA business.

It is a violation of eVA policy to post/send/display defamatory, harassing, pornographic, obscene, or sexually explicit materials. These violations are in addition to items prohibited by any section of the Statutes of the Commonwealth of Virginia, or other federal, state, or local law.

 

Possible Sanctions for Misuse

The Global eVA Security Officer may monitor, record and store computing activities of the use of eVA. If such monitoring, recording, and storage reveal possible evidence of inappropriate, unethical, or illegal activity within eVA, the Global eVA Security Officer will contact the COVA Entity’s eVA Security Officer regarding the alleged violations of this policy.

It is not appropriate to use eVA in a way that is detrimental to the normal operation of eVA. Penalties for misuse of eVA may include, but are not limited to, suspension of the use eVA and referral to the appropriate local law enforcement agency for possible prosecution.

Upon detection of a potential violation, the Global eVA Security Officer will disable the eVA user account. The eVA user account will remain inactive until:

1) The Global eVA Security Officer has determined no violations exist or corrective action has been taken by the COVA Entity eVA Security Officer.

2) The COVA Entity’s eVA Security Officer has notified the Global eVA Security Officer of the correction(s).

3) The remedial actions have been validated by the Global eVA Security Officer.

 

If corrective action is not taken at the COVA Entity level, the Global eVA Security Officer may:

1) Recommend to the Department of General Services Director of Purchasing & Supply that an eVA user be permanently suspended from use of the system.

2) Report to the user COVA Entity’s Director of Purchasing with a recommendation for disciplinary action.

ACKNOWLEDGEMENT

By clicking on the AGREE Button at the end of this document, I acknowledges that I have read, understood and will adhere to the eVA Acceptable Use Policy. I also acknowledge that I will report violations immediately to the COVA Entity eVA Security Officer, as well as the Global eVA Security Officer at eVAsecurity@mail.dgs.state.va.us.

Agree:
Disagree: